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Document ScanninG

E-Z Scan allows you to experience the benefits of moving beyond paper by migrating your filing cabinets directly into databases without the hassle! As an off-site document conversion solution, E-Z Scan mitigates the costs associated with hardware, software, and the time and labor required to fully digitize documents. Let i/oTrak's document imaging professionals focus on the scanning, so you can concentrate on your organization's core business functions.

Paper Scanning

Let our professionals help convert your paper documents to digital file formats, and experience the superior service of a boutique document management company, servicing the Central Florida area. We cover all areas of document projects using the E-Z Suite of services.

Work With Us

Paper to Digital Strategy

we index, scan and DELIVER millions of pages per year. Your's are next.

i/o Trak's document scan services specialize in office records: Human Resource, Patient Records, Financial, or Administrative. With a diverse background, we are prepared to take on your project; BIG or small. Using our all-inclusive E-Z Suite of Services, i/o Trak can index records, scan to output formats, and deliver files electronically using secure portals, making the document conversion process E-Z and Simple. Once our team of document imaging professionals begins the conversion process, all documents will be prepped with precision then accurately converted into electronic information. Every file is indexed based upon the client's direction and designed to make documents easily accessible in the intended retrieval solution specified. Converted documents are made available in the client's desired output format after undergoing an extensive quality and validation check.

Office

Product Overview

• Record Indexing

• Scan to File (PDF, PDF-OCR, PDF/A, TIFF, JPEG)

• Departmental Conversion Projects

• Records Hosting & Electronic Delivery

Digital to Digital Strategy

Electronic Filing

Is your organization using an ECM System, EMR, or E-File Cabinet? If so, then you know how electronic filing can consume valuable resources from your business. We can help! i/o Trak offers a variety of E-Filing services for records management systems and  after thorough planning, our team of professionals can be integrated in to a filing system Full-Time or On-Demand. Get peace of mind knowing your company's filing is up-to-date.  Think about using i/o Trak E-File for: Audits, End of Year Reports, Standards Testing, or others.

Product Overview

• Electronic System Filing

• Record Indexing

• Data Migration

• Document Analysis

digital to microfilm strategy

Microfilm Scanning

Looking to convert micro-film to digital? We can help! Archive rolls of micro-film today with i/o Trak's microfilm scanning services. Starting with our consultation, i/o Trak document professionals will create a custom project plan just for you!  Our climate controlled storage areas and imaging expertise make i/o Trak a one-stop shop for microfilm projects of all sizes.

• 35mm,16mm Micro-film to Digital

• Climate Controlled Storage

• Scan to File (PDF, PDF-OCR, PDF/A, TIFF, JPEG)

Custom Projects

Together, we can do anything we put our minds to. Contact us today about how we can help you accomplish going paperless goals in your organization.

digital to paper strategy

Personal/Small-Medium Business

Going paperless isn't just for the big boys, and we get that! Paper records play a role in small businesses and daily life as well. Whether its your full-time job, part-time hobby, or just life, we can help convert your records to digital. Get affordable solutions and flexible delivery. Let us scan your documents to DropBox, Box.Com, Evernote, Google-Drive, and more... With the help of our document imaging professionals you can stand-out from the crowd and go paperless!

Product Overview

• Local Drop-Off/ Pick-up

• Record Indexing

• Scan to File (PDF, PDF-OCR, PDF/A, TIFF, JPEG)

• DropBox, Box.Com, Google-Drive, Evernote, and more...

Do-It-Yourself (DIY)

Looking for a self-service option? Do it with the right equipment and get help along the way, i/o Trak offers DIY solutions to Rent/Buy/Lease a variety of professional document imaging equipment and software to process records of all types. From complicated projects to a simple scan to PDF, this is a great way to go digital.

Product Overview

• Professional Equipment Rental (Ranges: 30 ppm - 90 ppm)

• Self-Record Indexing

• Scan to File (PDF, PDF-OCR, PDF/A, TIFF, JPEG, more...)

• DropBox, Box.Com, Google-Drive, Evernote, and more...

Document Storage

With 85% of business documents in paper form, every organization and many home-based businesses have boxes full of important documents taking up lots of valuable space, but seldom accessed. Obligations to abide by federal, state, or common-law record-keeping requirements to make, keep and preserve records for specific periods of time - often stretching into many years or decades - only compounds the problem.

Secure Record Storage

Instead of using floor space for storage, E-Z Store can free up that valuable square footage so it can be utilized. And far from being a self-storage facility, E-Z Store provides a safe, secure environment to store those documents in a cost effective manner that includes a team of document professionals to assist with all your record storage needs. E-Z Store, i/oTrak's document management professionals work with you to carefully organize your documents for fast on-demand access, whenever the need arises.

Scan-On-Demand Filing

Requesting a document is only a mouse click away using E-Z Store's secure online document request tool. Document handlers quickly respond making available whatever is requested, whether it is a full box, a file, or an individual document. i/oTrak has a variety of ways to get the requested documents into your hands promptly and efficiently. One method is to use i/oTrak's E-Z Send system, a secure on-demand scan and online delivery of documents. Another is to deliver the actual physical documents to you using an i/oTrak courier, pick-up by you at our facility, or via a network of supply chain and transportation providers.

Records Inventory Management

Using index record databases, i/o Trak's E-Z Store can track, audit, and manage document storage requirements (Healthcare, Financial, Legal Retention). Customized index fields also provide the ability to query records in the E-Z Send Client Portal.

Document Destruction 

E-Z Shred offers secure document shredding through i/o Trak or affiliated partners. We offer Walk-In, Purge, and Periodic shredding services in the Central Florida Area. Let i/o Trak help eliminate the hassle of document destruction knowing its done to compliance.

Partnered with our E-Z Store services, E-Z Shred allows i/o Trak to offer a full boutique service model for document management. Call us today for a quote!

Periodic, Purge, or Walk-in Document Shredding

Contact us today to find out more.

ON-SITE SHREDDING SERVICES

E-Z Shred offers SECURE ON-SITE SHREDDING SERVICES through our partner LOCK TIGHT SHREDDING. i/o Trak and LOCK TIGHT SHREDDING have partnered for over 10 years to provide secure document shredding to Central Florida.

Web Application

E-Z Send harnesses the power of on-demand management with your documents. The comprehensive secure Web-based Document Imaging service permits inventory view/search of your records, select retrieval options for documents in storage or view/receive of electronically delivered documents.

Leveraged with E-Z Store, E-Z Send ensures reliable access to documents, often faster than available from most on-site file rooms or long-term archive vaults. Finally, E-Z Send saves money and time by not only reducing the document management process right away, but also on into the future with instantaneous secure access from any Internet enabled device.

Record Inventory Access

Keep detailed inventory of your records using i/o Trak's E-Z Send system. Using custom index values, our staff categorizes records to fit your needs! Always know that documents in i/o Trak's E-Z Store secure facility or E-Z Scan production line are accesible anytime, anywhere.

Record Delivery

Get records delivered electronically and securely using E-Z Send. Storage or scanning clients can receive, view, and download documents from their client portal anytime, anywhere. Query record databases using detailed index values designed specifically for your project to make find-ability E-Z.

Warehouse Request System

Request documents for on-demand delivery service from i/o Trak's secure record facility. E-Z Send makes it simple to locate, verify, and request records stored at our location. For more information about our secure storage facility in Orlando, FL, contact us today!