How does E-Z Send Work?
Step 1 - Link the power of on-demand management tools with your documents
Using Secure Sockets Layer (SSL) protocol to manage the security of message transmissions on the Internet, E-Z Send permits Web-based access to key management tools for your documents. This connection ensures convenient and effective methods are available at your fingertips when and where you need them.
Step 2 - View or search the inventory of your records
Monitor location and status of inventory as well as the related processes of fulfillment (picking, delivery, shipping, and receiving). E-Z Send utilizes modern inventory controls systems based upon barcodes to collect and maintain inventory information then makes it accessible securely online to the designated users you authorize.
Step 3 - Select retrieval options for documents in storage
Requesting a document is quick and easy using E-Z Send's online document requesting tool. Document handlers quickly respond making available whatever is requested, whether it is a full box, a file, or an individual document. i/oTrak's E-Z Send system, offers a secure on-demand scan and online delivery of documents. In addition, other methods can be specified, such as:
- Direct fax-back
- Delivery of the physical documents to your location using an i/oTrak courier or a network of supply chain and transportation providers
- Pick-up by you at our facility at your convenience, during i/oTrak's routine business hours
- Direct confirmation of information contained in a document by an i/oTrak document professional via phone
Step 4 - View and receive electronically delivered documents
Combining the power of E-Z Scan with E-Z Send, i/oTrak opens the doors to the possibility of defeating the limitations inherent with physical documents. Once a document is scanned, E-Z Send affords you the same benefits that come with electronic documents/images, of being able to send and/or receive them beyond the physical boundaries of a file room or document archive vault.
Contact i/oTrak to learn more about how you can get started using E-Z Send to help protect the security of confidential data and business information found within your documents, after their useful life cycle has ended.